built plans of new subdivision and mains extensions, field books, new connections records, maintenance records, property files, PIMS/LIMS. These sources of information are rarely consistent and considerable effort is required to determine the accurate and reliable data. An exercise has been undertaken with technical administrative staff preparing LIMs/PIMs reports to determine the quality of information needed for their purpose. A protocol was established to record the degree of accuracy; the source of information transcribed into the AMIS/GIS system and to confidence grade the source. Underground services that can be recorded to within 300 mm, with a high degree of certainty are given a confidence grade of 1. Confidence grade 2 is within one metre accuracy and confidence grade 3 is less certain. Similar grades are given to the material type and age of an asset. Two temporary contract employees were given permanent contracts in 2011. They have been systematically transferring data from the various hard copy sources to the electronic information systems. The systematic ‘sweeping’ of areas has been mapped to record and communicate progress to other staff. There is a margin of variance between the different networks but around 65% and 75% have been ‘swept’ to a consistent and high standard. There are instances within the asset register of data that has been estimated or taken from less accurate sources. For example the installation date of some pipes in Picton was recorded as the date the record drawing was created and not the correct installation date. Some errors and estimates have been tolerated as adequate in the circumstances but need to be corrected through further research. Issue Responsibility Target Date Use the sorting and auditing Asset Management Engineer 2015 ongoing functions of the new AMIS to search and ‘scrub’ data for accuracy and inconsistencies Continue with asset transfer Asset Management Engineer 2015 ongoing from hard-copy to electronic format using accepted quality protocols. Urban Growth The commitment to developing urban growth strategies for North and South Marlborough has been a valuable contribution to the Council planning functions. Growth pockets have been identified and zoned for urban residential development to the north and west of Blenheim. Site investigations are being undertaken to assist with the detailed design of stormwater services to the zoned areas to the north and west and Blenheim. Outline service plans will be developed and used to ensure co-ordinated design of complete zones particularly the land parcels that are in multiple ownership. Issue Responsibility Target Date Urban growth strategy. Infrastructure Projects 2015 ongoing Continue site investigations Engineer/SAG to determine detailed design of new urban zones development and planning Financial Forecasts Continue to monitor contract prices for pipeline and plant installations. The spike in contract prices recently received needs to be closely monitored and intelligence gathered from other councils or consultants to determine whether the price increases are likely to endure. Page 66