Recovering Costs in a Civil Defence Emergency At the termination of any emergency, the Group Controller will recommend to the CDEM Group which costs could reasonably be met by the Group. Any reimbursement of CDEM Group expenditure by central Government will be distributed back to MDC. Volunteers suffering personal injury or damage to or loss of property while carrying out emergency work under the control or authority of a Group Controller are entitled to reimbursement and may submit claims to the CDEM Group (refer to sections 108 and 109 CDEM Act 2002). Emergency Recovery Finances At the termination of an emergency, the expenditure management regime established for the response phase must be closed off and re-commenced for the recovery phase under the control of the Recovery Manager. A clear record of who authorises any expenditure (including the purpose for which it was spent) is required to be kept to support claims for Government subsidies and repayments. The Recovery Manager will ensure all costs are properly accounted for. The Recovery Manager will recommend to the CDEM Group which recovery costs could reasonably be met by the Group, and which costs could be recovered from the Government. Claims for Government assistance are to be made by the organisation incurring the expenditure or in the case where there are agreed Group costs, by the CDEM Group. Any central Government involvement will be contingent upon the principles and conditions set out in Part 10, National CDEM Plan Order 2015. If it becomes apparent that there will be a significant number of people suffering financial hardship and more immediate relief is required, Mayoral Relief Funds may be established (refer Section 6, section 6.6.7). 9.2.7 Cooperation with other CDEM Groups In accordance with section 17(1)(f) of the CDEM Act the Marlborough Group will support other Groups in New Zealand. The basis of this support is outlined below and is built upon MOU’s which are in place with neighbouring Groups. The specific nature of support that the Group can provide during the response and recovery phases of an emergency will depend on the circumstances at the time and to what extent an emergency has affected the Marlborough District. The support outlined below will be conditional on a best endeavours basis having regard for all of the circumstances and may include: Incident management team personnel and other specialists. Equipment eg; stock on hand of particular items or supplies or support with purchasing. Logistics management eg; management of air, rail and other supply points outside of the other CDEM Group area that are being used for logistics transfer operations. Displaced people ie; coordinating the provision of welfare services to displaced people arriving from the affected area including registration, needs assessment and meeting immediate needs such as food, clothing, shelter and accommodation. The Marlborough Group agrees to consult on priorities for resources, which includes without limitation, equipment, material, services and personnel. Competing demands for resources are always likely to be evident, particularly where the emergency affects both parties and active consultation to resolve competing demands and achieve optimum resource allocation will have precedence over all other mutual support. Section 113 of the Act provides for the recovery of actual and reasonable costs associated with provision of assistance to other CDEM Groups. Marlborough Civil Defence Emergency Management Plan, 2017-2022 Page 77