Reserves Asset Management Plan - Improvement Programme (11/99)

Reserves Asset Management PlanReserves Asset Management Plan - Improvement Programme (11/99)Reserves Asset Management Plan - (1/99)Reserves Asset Management Plan - (2/99)Reserves Asset Management Plan - (3/99)Reserves Asset Management Plan - (4/99)Reserves Asset Management Plan - (5/99)Reserves Asset Management Plan - Executive Summary - Purpose of the Plan - What we do (6/99)Reserves Asset Management Plan - Reserves and Amenities Expenditure 2013/14 - Why we do it (7/99)Reserves Asset Management Plan - How we measure it - Levels of Service - Asset Management Systems - Demand Management - Financial Summary (8/99)Reserves Asset Management Plan - (9/99)Reserves Asset Management Plan - Key Issues - Growth Management - Development decrease - Marlborough Outdoor Sports Facilities Plan - Trends in leisure activities - Affordability - Building on Community Strength - Key Assumptions and Uncertainties - Assumptions - Uncertainties (10/99)Reserves Asset Management Plan - Improvement Programme (11/99)Reserves Asset Management Plan - Introduction - Why reserves? (Activity description) - What is asset management? - Asset management plan objectives (12/99)Reserves Asset Management Plan - Reserves Categories - Sport and Recreation - Neighbourhood - Public Gardens - Nature - Cultural Heritage - Outdoor Adventure - Civic Space - Recreation and Ecological Linkages - Other reserves (13/99)Reserves Asset Management Plan - Benefits analysis - Who benefits from reserves, sportsgrounds and cycle and walkway provision? - Period of Benefit (14/99)Reserves Asset Management Plan - Who creates need for the activity? - Who benefits from the provision of cemeteries? - Period of Benefit - Who Creates Need for the Activity? - Who benefits from public toilet provision? - Period of benefit - Who creates need for the activity? (15/99)Reserves Asset Management Plan - Section 1: Level of Service - 1.1 Strategic Objectives - 1.2 Community Outcomes (16/99)Reserves Asset Management Plan - 1.3 Legislative Requirements - Local Government Amendment Act (LGA) 2002 - Water and Sanitary Services Assessment, LGA 2002: - Resource Management Act, 1991 (17/99)Reserves Asset Management Plan - Reserves Act 1977 - Burial and Cremation Act 1964 - Building Act 2004 - Health and Safety Employment Act 1992 - Walking Access Act 2008 - Dog Control Act 1996 - 1.4 Customer expectations (18/99)Reserves Asset Management Plan - Consultation - How do we Access all of these People and Groups for Consultation? - 1.5 How are we doing? (19/99)Reserves Asset Management Plan - Survey Results (20/99)Reserves Asset Management Plan - Service Level Reviews - Table 1 (21/99)Reserves Asset Management Plan - (22/99)Reserves Asset Management Plan - Section 2: Asset Description - 2.1 Reserve Categories - 2.2 Sport and Recreation (23/99)Reserves Asset Management Plan - 2.2.1. Description - Table 2 – Total Sports Grounds - 2.2.2 District Sportsgrounds – Mixed Use (24/99)Reserves Asset Management Plan - Table 3 - District Sportsgrounds - 2.2.3 Local Sportsgrounds – Mixed Use - Table 4 - Local Sportsgrounds – Mixed Use - 2.2.4 Sportsgrounds – Exclusive Use (25/99)Reserves Asset Management Plan - Table 5 - Exclusive Use Sportsgrounds - Table 6 – Total Sports Parks Provision (26/99)Reserves Asset Management Plan - 2.2.5 Sport Park Buildings - 2.2.6 Provision - How does the Council provide this Service (27/99)Reserves Asset Management Plan - Are there any Negative Effects from Sportsgrounds? - 2.2.7 Significant Assumptions, Uncertainties and Risk Management - Assumptions include: - 2.3 Neighbourhood (28/99)Reserves Asset Management Plan - 2.3.1 Description - Table 7 - Neighbourhood (29/99)Reserves Asset Management Plan - 2.4 Public Gardens - 2.4.1 Description (30/99)Reserves Asset Management Plan - Table 8 – Public Gardens - 2.5 Natural - 2.5.1 Description (31/99)Reserves Asset Management Plan - Table 9 Natural Reserves - 2.6 Cultural Heritage - 2.6.1 Description (32/99)Reserves Asset Management Plan - 2.6.2 Sub-categories - 2.6.2.1 Cemeteries - MDC Cemeteries (33/99)Reserves Asset Management Plan - Table 10 - Marlborough Cemeteries - 2.6.2.2 Provision - 2.6.2.3 How does the Council provide this Service? - 2.6.2.4 Are there any Negative Effects from Cemeteries? - 2.6.2.5 Significant Assumptions, Uncertainties and Risk Management - 2.6.3 Memorials (34/99)Reserves Asset Management Plan - Table 11 - Memorials - 2.7 Outdoor Adventure - 2.7.1 Description (35/99)Reserves Asset Management Plan - Table 12 – Outdoor Adventure - 2.8 Civic Space - 2.8.1 Description (36/99)Reserves Asset Management Plan - 2.9 Recreation and Ecological Linkages - 2.9.1 Description - 2.9.2 Walking and Cycling Routes (37/99)Reserves Asset Management Plan - Table 13 - Walkways/Paths and Cycleways - 2.9.3 Provision - 2.9.4 How does the Council provide this Service? - 2.9.5 Significant Assumptions, Uncertainties and Risk Management (38/99)Reserves Asset Management Plan - 2.10 Other Reserves (Berms) - Table 14 - Other Reserves (Berms) - 2.11 Major Asset Categories - 2.12 Public Conveniences (39/99)Reserves Asset Management Plan - (40/99)Reserves Asset Management Plan - 2.12.1 Provision - 2.12.2 How we provide this Service - 2.12.3 Are there any Negative Effects from Public Toilets? - 2.12.4 Significant Assumptions, Uncertainties and Risk Management - 2.13 Aquatic Facilities (41/99)Reserves Asset Management Plan - 2.13.1 Asset - 2.13.2 Provision - 2.13.2.1 How can Aquatic Facilities be provided for the Community? - 2.13.2.2 How the Council provides this Service? - 2.14 Community Building Reserve (42/99)Reserves Asset Management Plan - Table 15 – Community Halls - 2.14.1 Provision - 2.14.2 How does the Council provide the Service? - 2.14.3 Are there any Negative Effects from Community Buildings? - 2.14.4 Significant Assumptions, Uncertainties and Risk Management - 2.15 Street Trees and Garden Plots (43/99)Reserves Asset Management Plan - Table 16 - Street Trees and Garden Plots - 2.15.1 Provision - 2.15.2 How does the Council provide this Service? (44/99)Reserves Asset Management Plan - 2.15.3 Are there any Negative Effects from Street Trees and Garden Plots? - 2.15.4 Significant Assumptions, Uncertainties and Risk Management - 2.15.5 Asset Management - 2.16 Playgrounds and Youth Facilities - Table 17 - Playgrounds and Youth Facilities (45/99)Reserves Asset Management Plan - 2.16.1 Provision - How can Playgrounds be provided for the Community? - 2.16.2 Significant Assumptions, Uncertainties and Risk Management - Different Types of Playground and Youth Facilities - 2.16.3 Other Major Asset Groups - Table 18 – Other Major Asset Groups (46/99)Reserves Asset Management Plan - (47/99)Reserves Asset Management Plan - Section 3: Asset Management - 3.1 Asset Lifecycle Management - 3.2 Asset Condition and Performance Monitoring - 3.3 Asset Data - 3.4 Asset Condition - 3.5 Asset Condition Assessment - 3.6 Sportsgrounds Condition (48/99)Reserves Asset Management Plan - 3.7 Asset Condition Records - 3.8 Asset Performance - 3.8.1 Asset Performance Levels - 3.8.2 Asset Performance Assessment - 3.9 Asset Maintenance - 3.9.1 Maintenance Strategies - 3.9.1.1 General Maintenance (49/99)Reserves Asset Management Plan - (50/99)Reserves Asset Management Plan - Community Building Reserves - Public Toilets (51/99)Reserves Asset Management Plan - 3.9.2 Asset Replacement Programmes - 3.9.3 Renewal and Replacement - 3.9.4 Risk Management - Health and Safety - Failure Consequences (risks) used to identify Critical Assets and Maintenance Priority Ratings (52/99)Reserves Asset Management Plan - Table 19 - Major Asset Group Criticality Assessment (53/99)Reserves Asset Management Plan - Section 4: Demand Assessment - 4.1 The drivers behind the change - 4.1.1 Marlborough Demographic Dynamics (54/99)Reserves Asset Management Plan - (55/99)Reserves Asset Management Plan - 4.2 Residential Development, Greenfield Infill, and Increasing Population Density - 4.3 Further to Population Driver - 4.3.1 User Trends – Sportsgrounds and Recreation Facilities - 4.3.2 Visitor Populations (56/99)Reserves Asset Management Plan - 4.3.3 Infrastructure advancements - 4.3.4 Industry standards - 4.3.5 National legislation - 4.3.6 Sports Programming - 4.3.7 Cemetery Use (57/99)Reserves Asset Management Plan - 4.3.8 Public Toilets - 4.4 Demand Management - 4.4.1 Strategies for Managing Demand Include: - Acquiring Land and Financial Contributions - Increased or Improved Service Provision - Education - Provision Synergies - User Group Synergies (58/99)Reserves Asset Management Plan - 4.5 Quantifying Demand - Significant Provision Changes in the Next 10 Years - 4.5.1 Sport and Recreation Capital Works Programme - Sportsgrounds - Lansdowne Park - Horton Park - Rewi Murray Polo Park (59/99)Reserves Asset Management Plan - Marlborough Equestrian Park - Endeavour Park Picton/Waikawa (60/99)Reserves Asset Management Plan - Table 20 - Sportsground Capital Works Programme Cost Projections (61/99)Reserves Asset Management Plan - 4.5.2 Neighbourhood Reserves - 4.5.2.1 Reserve Development - Sheps’ Park: - Rutledge Drive: - Stadium Pocket Park: - Boulevard on Taylor Access Reserve: (62/99)Reserves Asset Management Plan - Table 21 – Neighbourhood Reserve Capital Works Programme Cost Projections - 4.5.3 Public Gardens (63/99)Reserves Asset Management Plan - 4.5.3.1 Picton Foreshore - 4.5.4 Cemeteries - 4.5.4.1 Land – Capacity - 4.5.4.2 Component Assets - 4.5.4.3 Denominational Cemeteries - 4.5.4.4 Other Cemeteries (64/99)Reserves Asset Management Plan - Table 22 - Cemetery Capital Works Programme Cost Projections - Table 23 – Monuments Capital works programme Cost projections (65/99)Reserves Asset Management Plan - 4.5.5 Outdoor Adventure - 4.5.5.1 Wither Hills Farm Park - 4.5.6 Public Toilets - 4.5.6.1 Provision Levels - 4.5.6.2 Disabled Accessible Toilets (66/99)Reserves Asset Management Plan - Table 24 - Public Conveniences Capital Works Programme Cost Projections - Table 25 - Community Building Reserves Capital Works Programme Cost Projections (67/99)Reserves Asset Management Plan - 4.5.7 Community Building Reserves - Table 26 – Other Capital Work Cost Projections (68/99)Reserves Asset Management Plan - Section 5: Financial Summary - what it costs and how we will pay for it - 5.1 Funding Strategy - Operating Expenditure 2014-15 (69/99)Reserves Asset Management Plan - Capital Expenditure 2014-15 - 5.1.1 Reserves Funding Strategy - Operational Funding as at 2014/15 (70/99)Reserves Asset Management Plan - 5.1.2 Cemetery Funding Strategy - Operational Funding as at 2014/15 - 5.1.3 Public Toilet Funding Strategy - 5.1.4 Asset Valuation and Depreciation (71/99)Reserves Asset Management Plan - Table 27 - Summary of Reserve and Amenity Assets and Re-valued Land and Building Values - 5.1.5 Financial Statements and Projections (72/99)Reserves Asset Management Plan - Table 28 – 2015-2025 Operating and Capital Costs and Funding forecasts (73/99)Reserves Asset Management Plan - Section 6: Processes and Improvement Planning - Our Commitment to Excellence - 6.1 Management Processes - Performance Monitoring - The Customer Interface - Service Level Review - Contracts and Operations Management (74/99)Reserves Asset Management Plan - Project Management - Optimal decisions - 6.1.1 Asset Management Practices - Data Capture (75/99)Reserves Asset Management Plan - Asset Classification - Condition and Maintenance Data - Projections - Life Cycle Costs - Asset Utilisation - 6.1.2 Key Systems - AM Information Systems (76/99)Reserves Asset Management Plan - (77/99)Reserves Asset Management Plan - Section 7: Assumptions/Uncertainties/Risks - 7.1 Change in the Social, Environmental and Economic Priorities Facing Marlborough - 7.2 Growth Assumptions - 7.3 Capital Expenditure Timing - 7.4 Changes in Council Direction following Triennial Elections - 7.5 Capital Costing - 7.6 Asset Renewal (78/99)Reserves Asset Management Plan - 7.7 Unpredictable Disasters - 7.8 Development Contributions Policy (79/99)Reserves Asset Management Plan - Appendix 1: List of Reserves (80/99)Reserves Asset Management Plan - (81/99)Reserves Asset Management Plan - (82/99)Reserves Asset Management Plan - (83/99)Reserves Asset Management Plan - (84/99)Reserves Asset Management Plan - (85/99)Reserves Asset Management Plan - (86/99)Reserves Asset Management Plan - (87/99)Reserves Asset Management Plan - Appendix 2: Asset Groups (88/99)Reserves Asset Management Plan - (89/99)Reserves Asset Management Plan - (90/99)Reserves Asset Management Plan - Appendix 3: Marlborough Public Convenience Schedule (91/99)Reserves Asset Management Plan - (92/99)Reserves Asset Management Plan - (93/99)Reserves Asset Management Plan - (94/99)Reserves Asset Management Plan - Appendix 4: Capital Works Programme (95/99)Reserves Asset Management Plan - (96/99)Reserves Asset Management Plan - (97/99)Reserves Asset Management Plan - (98/99)Reserves Asset Management Plan - References (99/99) Executive Summary Improvement Programme Since 2008 improvements have been made by: • Updating ACCESS asset database to approximately 99% completion. • Implementing a new system and creating a template for street tree and street plot asset information capture in the field, to be used on any android or apple device. • Updating GIS database links- 96% of recorded data is linked to a GIS record. • Operations and maintenance contracts have been updated to include asset reporting. • Improvements required to ensure the database meets best practice standards includes: • Performance Monitoring- establish timeframes for performance monitoring and auditing. • Optimal Decisions- based on predictive modelling and evaluation techniques. • Reserve Inventory Database- upgrade to the new Asset Management System where assets will be linked to maintenance and financial data. • Lifecycle Planning- development of lifecycle plans and budgeting. • Training programmes for staff and contractors on data collection and reporting functions. 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