Section 6: Processes and Improvement Planning Project Management Each year the Reserves and Amenities Section takes on asset development or improvement, sometimes large in scale and cost. It is important that the section provides consistent management of each project, independent of the staff responsible. Improvement: Staff training in Project management. Optimal decisions To date the timing of asset renewals has been based on condition assessments and staff knowledge. This AMP provides a 10 year renewal programme for major assets based on this information. Improvement: Future budgets are optimally based on predicting failure for critical assets and replacement on failure of non-critical assets. Improvement: That optimal provision options are identified using evaluation techniques and benefit: cost rational. Improvement: Establish a process for identifying capital works benefit spread to enhance priority rating. 6.1.1 Asset Management Practices Data Capture As the capture of data for reserve assets is nearing completion, procedures will be developed to use this information to optimise the expenditure on renewal and maintenance works. The asset database will play a pivotal role in the development of any such new AM processes. Asset management planning is undergoing continual refinement and continued in-house improvements will be required to stay aboard. The numerical asset data used in the compilation of this AMP has been entered into, processed and extracted from the MDC Reserves Inventory Database. Data is manually collected from the field and then entered into the database. Recently a new Asset Capture programme has been implemented particularly aimed at data capture in the field by contractors. This is an ESRI programme that has been created for the capture of street tree and street plot data. This system is compatible with all android and apple devices which makes it ideal for field capture by contractors. It also has security capabilities which allow the data to be verified by a reserve officer. The implementation of the new TechOne Asset Management System also has a system for data collection in the field. Improvement: Provide a system and the training for all reserves officers to collect and update data in the field. Improvement: Involve major maintenance contractors in the data collection process. Data relating to the age of assets has been acquired through searching capital expenditure files since the amalgamation of the Blenheim Borough and County Councils in 1988. Any assets in existence at the time of amalgamation that became the property of the Marlborough District Council have been given the age of >18 years. Those assets which the acquisition of is not recorded in the capital expenditure files have been given an age by the appropriate staff. Improvement: For all new capital expenditure, acquire the assured asset lifespan from manufacturer and use to develop the asset lifecycle. Improvement: Create an asset condition inspection programme. Page 70