Section 3: Asset Management 3.7 Asset Condition Records Asset condition ratings were taken directly from the reserves asset database. The Reserves Asset Database details each component asset and its condition at the time of inspection. The NAMS condition rating system is used to provide a condition rating from 1 to 5, (1 being excellent, and 5 being very poor). While there were very few assets which received a rating of 5 and required removal, assets with a rating of 4 are immediately repaired or removed. A rating of three prompts maintenance or renewal works, such as a seat in need of painting. Often this work will improve the condition rating of the asset and extend its useful life. Where maintenance or renewal work is not able to improve the asset’s condition then it is considered to be nearing the end of its life and instead will be replaced or removed. 3.8 Asset Performance 3.8.1 Asset Performance Levels Asset performance levels describe whether an asset is being used at its optimum level or providing the service it is intended for. For example, a picnic table that is situated near a noisy transport link may not be being used to the level it would be if located in a quieter area of a reserve, or a public toilet may not be accessible to all those who wish to use it due to it not being disabled compliant. 3.8.2 Asset Performance Assessment Asset performance is assessed by Council staff as to: customer feedback, observed levels of use, ongoing maintenance costs and apparent durability. As most assets are acquired following an identification of need or demand for them, most are used at a level that justifies their existence. External factors, such as the development of housing adjacent to a reserve or the shift of participants to new sports trends may result in utilisation rates of an asset increasing or declining to a level which requires the asset to be removed or extended. Demand forecasts are used whenever possible to predict when demand will override the ability for an asset to meet performance targets. Some changes though are not foreseeable and Council simply has to react as required. 3.9 Asset Maintenance The maintenance required for each reserve or amenity depends upon the reserve location, category and the standards set in maintenance contracts; the greater the profile of the reserve, the greater the maintenance. 3.9.1 Maintenance Strategies There are three types of maintenance carried out on reserve assets. 3.9.1.1 General Maintenance General maintenance is planned, non-critical maintenance, performed by a contractor who optimises the work activity required to meet the specified minimum service standards, for example, grass mowing and garden maintenance. The planned maintenance for critical assets is specified in maintenance contracts to ensure that assets remain in satisfactory condition and to manage the risk of failure, for example, the preventative maintenance of bridges and boardwalks. These works are dependent upon assessment factors such as: Page 44