Section 3: Asset Management Section 3: Asset Management 3.1 Asset Lifecycle Management Asset lifecycle planning for Reserves and Amenities assets is essentially planned works programmes for assets based on ultimate community service and safety. Lifecycle planning for Reserves and Amenities assets takes into account asset condition and performance, maintenance strategies, renewal and replacement forecasts and risk management. As this plan develops and more accurate and comprehensive data is captured lifecycle plans for specific assets will be developed. 3.2 Asset Condition and Performance Monitoring The Council considers which asset type is best suited to particular physical environments and the service desired. For example, a seat on the Picton Foreshore must be hardy enough to handle a coastal environment while being of suitable aesthetics for a high profile Public Garden Reserve. By doing this, the assets used provide quality service for the optimal length of time and for the optimal expenditure. In other words, good knowledge of asset condition and performance helps the Council provide ‘value for money’. 3.3 Asset Data Generally asset data is held in the ACCESS Reserves and Amenities Database. This data has been collected by an internal staff member. The data is approximately 98% complete and when the data is 100% complete a monitoring programme will be established. It is intended that a monitoring programme will be established by 2015. 3.4 Asset Condition The physical condition of an asset, or component, infers what stage of its lifecycle the particular asset or component is at. Havgts i ormation helps the Council decide what work can be done to optimise the service levels and lifespan of that asset. 3.5 Asset Condition Assessment Routine maintenance inspections and asset condition repoti gare included in maintenance contracts. In addition to regular monitoring of all MDC structures, a specialised contractor inspects the critical reserve structures biannually as to their structural integrity and provides Council with an engineer’s report. 3.6 Sportsgrounds Condition The assessment of the condition and capabilities of sportsgrounds involves auditing components such as uniform surfaces, soil type, construction method and drainage, maintenance inputs, turf species, and climate, as well as location, accessibility, availability of facilities and floodlighting. Routinely auditing sports fields provides a means to measure levels of service, track changes in performance, assess effectiveness of maintenance strategies, establish maintenance priorities, and for justifying developments. Page 43