Marlborough District Council Roading Assets - Activity Management Plan 2015 - 2018 SECTION 1 EXECUTIVE SUMMARY Marlborough Roads ‘Emergency Management Procedures Manual’ Tasman Police District Order No 11 Civil Defence ‘Emergency Procedures Manual’ HEB / Opus JV ‘Emergency Management Plan’ 1.6.6.5.1 Level of Service The first priority in any emergency work is to make the site safe and protect the public. This could be at a slip, a flooded place, a motor accident or during severe winter conditions. The Emergency Response work category provides for unforeseen significant expenditure that arises from a defined, major, short-duration natural event. It provides for the restoration to a standard no better than what existed before the damage. It is important to understand that Emergency Reinstatement is divided into two phases (1) Immediate Response and (2) Permanent Reinstatement, the two phases are described below: 1. Immediate Response – This is the ‘all hands to the pump’ phase to get the road open to a least a single lane and safe to use. Management protocols for this phase are set out in the ‘Emergency Management Plan’ and SMS 51. The main activities during this phase relate to identifying and prioritising sites, feeding back information on road condition and managing resources to get roads open as quickly and safely as possible. Generally this phase is quite short 1 to 3 days but may be longer depending on the event. This phase is undertaken by the Network Maintenance Contractor and is paid for on a dayworks basis which is funded from a unique ‘Emergency Reinstatement‘ funding request under W/C 141. It is expected that the use of resources will be prudent and appropriate. 2. Permanent Reinstatement – This is the measured ‘put it back together’ phase and involves work that is required to restore the road to its former, or similar, condition. The work is generally of a longer-term nature and involve an engineering appraisal of options and design input. This phase should include: Inspect, measure and record each site (photo and RAMM unique number) Prepare design options and estimate of costs Obtain resource or building consents where applicable. Obtain / agree price for each site, or package of sites. Note, because this phase is subject to the NZTA procurement procedure this work should be competitively priced i.e. tendered. Monitor and manage reinstatement projects. Payment for the work undertaken under the permanent reinstatement phase will typically be on a measure and value basis agreed or specified at the time of pricing or tendering. Currently a registration of interest is being considered so that a register of suitably qualified contractors can be held to expedite tendering of permanent repairs work at short notice. The format of the registration of interest and tendering procedure is still be determined. 1.6.6.5.2 Demand / Growth There has been a steady upward trend in expectations that the road network emergency effort will be deployed very quickly as a heavily resourced unit capable of executing major traffic control works or of reopening a road very soon after arrival at a scene. The current maintenance contract requirements acknowledge this expectation and allow that the response to an event can be built up rapidly as the needs become clear. In addition to the increase expectations the frequency and size of emergency events appears to be increasing and two significant flood events (>$3m) have occurred within the last 4 yrs. The increasing frequency is possibly related to the changing weather patterns associated with global warming. 30 September 2014 Page 88 of Section 1